Booking Terms and Conditions
Introduction
itravel Cessnock is an ATAS accredited Travel Agent and a member of AFTA & IATA.
We sell and facilitate various travel arrangements and services on behalf of our Principals. Our principals are airlines, tour operators, hotels, cruise lines, other transport operators, other accommodation providers and other principal suppliers. References to “us”, “we” and/or “our” in these booking terms and conditions shall mean itravel. We may receive fees, commissions, gifts or financial incentives from our Principals under this contract.
HQ by itravel is a centralised booking platform used by itravel for certain accommodation, flights, transfers, tours, activities, car hire and cruise. HQ by itravel is owned by Wastreck Pty Ltd Tas HQ by itravel ABN: 68 069 654 860 / ACN: 069 654 860.
Travel Insurance
Without travel insurance you and/or your family are personally liable for covering any medical and associated costs you may incur while travelling. We strongly recommend you take out a full coverage travel insurance policy at the time you pay for your booking. All itravel agents are FSR compliant and can recommend a policy to suit your needs. It is your responsibility to read and fully understand the Product Disclosure Statement of your insurer.
Disclosure Authorisation
In the event that a natural disaster or other emergency is reported to have occurred in a country where you may be visiting at that time, you authorise itravel to disclose the details of your itinerary and contact details to the Australian Department of Foreign Affairs and Trade.
Passports and Visa Requirements
All travellers must have a valid passport with at least 6 months validity beyond the period of intended stay. Some countries require a longer validity. Permanent residents travelling on a foreign passport must hold a Resident Return Visa to re-enter Australia. We recommend that you check the entry requirements of the countries you plan to visit or transit, including all visa requirements, with the relevant foreign embassy or consulate.
It is your responsibility to supply your full name as per your passport to your itravel agent. Incorrect names will incur cancellation and/or change fees.
Health Requirements and Vaccinations
Some countries require you to be vaccinated against specific infection and/or diseases. We recommend that you consult with your doctor or specialist vaccination clinic before commencing your travel. General health advice for the destination you wish to visit is also available at the Department of Foreign Affairs and Trade website: smarttraveller.gov.au.
COVID-19
We strongly recommend that you check the current status and updates to Australia's immigration and border arrangements relating to COVID-19, available at https://covid19.homeaffairs.gov.au
For domestic travel within Australia, we strongly recommend you check the protocols for entering other states.
Click here to check the latest information.
In addition, you should familiarise yourself with airline and other service providers’ COVID requirements which may include, but not limited to providing proof of full COVID-19 vaccination, the requirement to wear masks during travel and/or adhering to border control requirements in relation to COVID-19 tests.
You acknowledge that you are choosing to travel at a time where you may be exposed to the Coronavirus. It is your responsibility to acquaint yourself with all relevant travel information and health risks. You acknowledge and assume responsibility for the risks associated with travelling at this time. To the fullest extent permitted by law, we accept no liability in relation to these additional risks.
Prices
All prices are subject to availability and can be withdrawn or varied without notice. The price is only guaranteed once paid for in full by you. Price changes can occur between the time you make a reservation and the date of full payment. Factors influencing price changes can be currency fluctuations, fuel surcharges, taxes and other provider increases outside of our control.
Payment
Once a booking is confirmed, payment must be received within the payment deadline as advised by your itravel agent. Failure to pay for tickets or other travel documents within the deadline will result in automatic cancellation of the booking.
Payments are accepted by BPAY, direct deposit, by cheque or by credit card. Some travel bookings may not be payable with a credit card. Please check with your itravel agent. In some circumstances your credit card will be charged by the Principal. You authorise us to pass on your credit card details to the Principal.
When your credit card is processed by itravel you agree to not have your payment ‘charged back’ or reversed by your credit card provider where the services have been provided.
Direct deposits must be paid into the itravel Cessnock Trust Account:
Newcastle Permanent Building Society BSB: 650 000 Account: 517 849 904
Payments must not be paid into any other bank account other than the itravel Cessnock Trust Account.
itravel agents do not accept cash payments.
Schedule of Fees
Reservation Deposit
An itravel holding deposit equal to that required by the suppliers will be collected at time of booking. All deposits are NON-REFUNDABLE regardless of reason for cancellation.
Service Fees
$ 33.00 One Way Domestic Airfare per person
$ 55.00 One Way Domestic Business Class Airfare per person
$ 66.00 Return Domestic Airfare per person
$110.00 Return Domestic Business Class Airfare per person
$ 55.00 Domestic Package, Tour or Cruise per person
$110.00 International Package, Tour or Cruise per person
$ 55.00-$250.00 International Planning Per Booking (credited towards reservation deposit once booked)
$110.00 Redeem and book Frequent Flyer Airfares per person
Travel Essentials
$ 60.00 Application processing for Passport/Visa per person (any consulate, courier or bank fees are in addition to this fee and will be confirmed to you upon application)
$100.00 Application processing for Passport/Visa per person for non itravel customers (any consulate, courier or bank fees are in addition to this fee and will be confirmed to you upon application)
$ 60.00 Application processing for electronic visa per person per visa
$100.00 Application processing for electronic visa per person per visa for non itravel customers
$ 25.00 Cash/Cash Passport per transaction
Additional Services
$110.00 Provide essential information necessary for Travel Insurance Claims when the Insurance Policy was not booked with itravel.
$ 55.00 Bookings made with Overseas or Online Supplier per person
$ 50.00 Late Bookings made within 7 days of departure per booking
$ 20.00 Essential international phone calls and taxes per instance
Amendment Fees
Any changes made after the reservation is confirmed (in addition to Supplier Amendment Fees)
$ 55.00 Domestic Travel Amendment per person
$110.00 International Travel Amendment per person
Cancellation Fees
For cancellations made to deposited or finalised bookings, regardless of reason for cancellation (in addition to Supplier imposed fees) itravel will retain the reservation deposit and 10% of travel costs paid.
Credit Card Fees
1.4% Visa/Mastercard
1.8% American Express
Cheque Payments
Will only be accepted when paid a minimum of 5 days prior to balance due date
Booking Cancellation and Amendments
If you wish to cancel or change a confirmed reservation you are likely to incur fees. In some cases, itravel may charge cancellation and/or amendment fees in addition to those imposed by travel service providers. You should always check amendment or cancellation fee schedules with your itravel agent before entering into a transaction. Some air tickets and other bookings may be non-refundable.
It is itravel’s policy that we are not in a position to refund any commissions we have earned which incurred our time in arranging your travel and holiday plans. Commission earned covers our general running costs like every other business and includes systems charges, fraud protection, server hosting, utility bills and other overheads.
Refunds
If you cancel your travel arrangements and a refund is due, the refund will be made available to you once we receive the monies from the principal involved. In some cases, you may not be able to claim a refund.
No refunds will be provided in cash.
Each Service Provider may have their own terms and conditions applicable to your travel arrangements. It is important that you read and understand these for each of your bookings.
If your airline or other service provider cancels your trip you may be offered a voucher or credit which may entitle you to take the flight, tour or other service at a later date. A rebooking fee or service fee may apply.
Travel Documents
While we have taken great care to check your travel documents, it is important that you review all of the information in the documents including but not limited to, your name, travel dates and other particulars relating to your travel arrangements. Travel documents include (without limitation) airline tickets, hotel vouchers, tour vouchers or any other document (whether in electronic form or otherwise) used to confirm an arrangement with a service provider.
Schedule Changes
It is important to check your flight times at least 24 hours prior to the departure of each flight as airlines reserve the right to amend their flight schedules.
Accuracy of Information and Limitation of Liability
itravel does not warrant the accuracy, completeness, or performance of the services offered by the Principals and we will not be liable in the event that you suffer loss, injury or disappointment by reason of any undertakings or failings of any Principal.
itravel accepts no responsibility or liability for any failure or delay on the part of any Principal in providing travel services to you where your booking has been properly processed by itravel; nor is itravel responsible for any acts or omissions of Principals in the course of delivery of such travel services.
HQ by itravel does not promise that hotel images and descriptions of products and services are at any time an exact reflection or presentation of the products and services offered by or available. HQ by itravel disclaims all liabilities or warranties, express or implied, based on any differences of any kind between the descriptions of products and services provided and the actual features of products and services offered by or available.
Force Majeure
Neither Party will be liable for any failure or delay in performing an obligation under this Agreement that is due to any of the following causes, to the extent beyond its reasonable control: acts of God, accident, riots, war, terrorist act, epidemic, pandemic, quarantine, outbreaks of infectious disease or any other public health crisis, civil commotion, breakdown of communication facilities, natural catastrophes, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, generalized lack of availability of raw materials or energy.
Force Majeure shall not include (a) financial distress nor the inability of either party to make a profit or avoid a financial loss, (b) changes in market prices or conditions, or (c) a party's financial inability to perform its obligations hereunder.
These terms and conditions were updated October 2021.